I can vouch for accurate hours beginning 7/1/2016. Why not earlier?
What about prior service hours?
In brief: My predecessor set up Volgistics for manual hour entry. Out of some 150 (more or less) active volunteers, only 15 folks used VicNet to report their hours. In turn, only 10% of our collective effort is recorded in Volgistics.
Not to be discouraged!
The world is watching: one cannot walk through a meadow or forest without a ripple of report spreading out from one’s passage. The thrush darts back, the jay squalls, a beetle scuttles under the grasses, and the signal is passed along. Every creature knows when a hawk is cruising or a human strolling. The information passed through the system is intelligence. (Gary Synder, 1990)
If you need accurate records prior to 7/1/2016, I suggest:
- Interpolate from partial information in Volgistics (I could help model your hours per month).
- Make a Fermi estimate (i.e., use a series of probable approximations to the truth.)
I post hours directly from the schedule (with some auditing in case of no-shows, late arrivals, etc).
The schedule closely relfects our service. Keiya and I keep the schedule meticulously updated. When a volunteer doesn’t show up, we have to find a replacement, and we update the schedule. When a volunteer arrives late, we change the schedule.
Posting hours from the schedule has two benefits.
- There’s no need for volunteers to make redundant reports in VicNet.
- In about 5 minutes, I can post everyone’s hours from the last 7 days.